U.S.S. SEA ROBIN SS407 ASSOCIATION BY-LAWS
25 SEPTEMBER 1999
1.1 PURPOSE. The purpose of the Association in threefold:
1.1.1. To maintain an awareness and camaraderie among the former crewmembers, both officer and enlisted, who honorably served on board the United States Navy Submarine SEA ROBIN SS407.
1.1.2. To this end, plan, schedule and conduct a biennial reunion for all living shipmates, spouses, families and friends, widows, together with families and friends of shipmates who are no longer with us.
1.1.3. To provide an opportunity to renew old acquaintances and pay devotional respects to the memories of former shipmates who are no longer on the "Sailing List."
ORGANIZATION. The association shall consist of all former members, both officer and enlisted, and a Board of Officers consisting of four (4) elected members.
MEMBERSHIP. Any former member, either officer or enlisted, of the United States Submarine SEA ROBIN SS407 is eligible to apply for, and to be accepted for, membership in the Association.
2.2.1. Associate members will not have the right to cast a vote in Association business and shall not be eligible to hold office.
2.4.1. Commander. Shall call meetings of the Board as deemed necessary for the good of the Association. Chair all Board meetings. Call for financial reports, keeping the membership advised of all items of interest or impacting upon the Association. Bear responsibility for the contents of the Association newsletter and function as its "Editor." Prepare timely reunion announcements to local and national media planners, especially those involved in reunion events. Continue to broaden interest and enhance membership and attendance. Preside over all Association meetings.
2.4.2. Vice Commander. Shall advise the Commander of any matters of interest to the Association and on any matters requiring action by the Board of Officers. Carry out additional duties as may be assigned by the Commander. Function in the place of the Commander in his absence. Be prepared to relive the Commander should the occasion arise.
2.4.3. Secretary. Shall maintain an up-to-date "Sailing List" of the membership. The Sailing List will include full name, address, and phone number as well as time on board USS SEA ROBIN and any other information deemed pertinent. Provide the Board and any current member with an updated Sailing List when requested. Prepare membership cards as required which may contain the signature of the Commander or the Secretary to validate membership status. Prepare replies to all correspondence from the membership and from any other source as required, with the knowledge and consent of the Commander. Inform the Commander of any correspondence that requires his personal attention an/or reply. Maintain an Association" Log of Events" and take minutes of all official meetings and perform such other duties as may be assigned by the Commander. Prepare and mail, to all paid-up members, an updated Sailing List in January of each Calendar Year. Annual dues will be received by the Secretary who will record the receipt on the members personnel card and pass the moneys on to the Treasurer for deposit.
2.4.4. Treasurer. Shall establish and maintain a record of the Associations financial transactions. Ensure that all moneys collected are duly recorded. Establish a checking account under the name of the Association, with authorization for the Treasurer and Commanders signature. Provide the Commander with a copy of the monthly bank statements and an annual financial statement. The statements are to be provided at the biennial meetings of the Association for review and approval of the members in attendance.
2.5. TERM OF OFFICE. The term of office for each individual member are prescribed below:
EXPENSES. The Board of Officers must exercise care and prudence to ensure all expenditures are paid for from either annual dues or original enrollment fees. Individual membership expenses in connection with a reunion will not be paid for from membership dues or from moneys acquired through Association activities and donations. Expense accounting will be prepared by the Treasurer not later than thirty (30) days after the biennial business meeting and/or SEA ROBIN reunion and submitted to all members of the Board.
REUNIONS. Reunions for U.S.S. SEA ROBIN SS407 Association members will be held biennially subsequent to the year 2000. The location of each reunion will be at the discretion of the Board of Officers, taking into account the availability of Association members who reside close to a given area and are willing to serve on a Reunion Organization Committee.
LIABILITY. The U.S.S. SEA ROBIN SS407 Association assumes no liability for any deed, action or accident by any member of this Association either in the performance of any official duty or in connection with any activity related to Association membership.